1. Who We Are

Sazani Associates is a non-governmental organisation with registered offices in the UK (05591725) and Zanzibar (Z00001646661, T/N: 111-719-947). You can contact us via:

• Email: info@sazani.org

  • Address:
    UK Office: Glan Y Mor Buildings, Bush Hill, Pembroke, Pembrokeshire, Wales, UK, SA71 4RL
    Zanzibar Office: SH/S/C/091, Mombassa Kwa Mchina, P.O. Box 3720, Zanzibar

2. What This Policy Covers

This privacy policy describes how we collect, use, and protect personal data when you:

• Visit our website (sazani.org)

• Sign up for our newsletter / events / donate / volunteer

• Contact us via forms, email, or other means

3. What Personal Data We Collect

Depending on how you interact with us, we may collect:

• Contact details: name, email address, postal address, phone number

• Usage data: IP address, browser type, pages visited, and how long you spend on pages

• Communications data: emails or messages you send us, and our replies

• Donation-related data: payment information (where relevant), donation history

• Volunteering/event data: any data you submit when signing up

4. How We Collect Your Data

We collect data in several ways:

• When you fill in forms on our website

• When you communicate with us (e.g., by email)

• Automatically via cookies and analytics when you browse the site

5. Why We Use Your Data (Purposes)

We use your personal data for:

• Running and improving our website

• Sending newsletters, updates, event invitations (if you’ve opted in)

• Processing donations/payments

• Managing volunteers or event participants

• Complying with legal obligations (e.g., financial record-keeping)

• Protecting our organisation and website (e.g., security, fraud prevention)

6. Legal Basis for Processing Your Data

Where required by law, we rely on one or more of the following legal bases:

• Consent: when you agree to us using your data (e.g., signing up for a newsletter)

• Legitimate interests: for running our organisation, maintaining the website, preventing fraud, etc.

• Legal obligation: where we must keep data to comply with regulations (e.g., financial reporting)

• Contractual necessity: when you make a donation or volunteer, and processing is needed to fulfil that agreement

7. Data Sharing & Disclosure

We may share your data with:

• Service providers (e.g., payment processors, email platforms)

• Our staff, trustees, or volunteers (on a need-to-know basis)

• Legal or regulatory authorities if required by law

We will not sell your personal data to third parties.

8. International Transfers

If any of the entities we work with are outside the UK / EEA, we will ensure adequate safeguards (e.g., standard contractual clauses) are in place for any data transfer.

9. Data Security

We take data protection seriously and implement reasonable technical and organisational measures to protect your personal data, such as:

• Secure servers

• Encryption (where appropriate)

• Access controls (only authorised personnel can access data)

10. Data Retention

We will keep your personal data for as long as necessary for the purposes for which it was collected (e.g., to maintain records of donations, communicate with you). We will periodically review our retention periods.

11. Your Rights

Under data protection law (e.g., the UK GDPR), you have rights, including:

• The right to access your personal data

• The right to correct (rectify) incorrect or incomplete data

• The right to erase (in some circumstances)

• The right to restrict or object to processing

• The right to data portability

• The right to withdraw consent (if we rely on that basis)

• The right to lodge a complaint with a supervisory authority (e.g., the Information Commissioner’s Office in the UK)

If you would like to exercise any of these rights, please contact us at info@sazani.org

12. Cookies & Tracking

We use cookies and similar tracking technologies on our website. These help us:

• Understand how people use our site

• Improve the site experience

• Enable functionality (e.g., keep you logged in, remember preferences)

You can manage your cookie preferences via your browser settings. For more details, see our Cookie Policy.

13. Changes to This Policy

We may update this privacy policy from time to time. When we do, we will:

• Publish the updated policy on our website

• Update the “Effective date” at the top

• Notify you (when appropriate), e.g., via email if you are a subscriber

14. Contact Us

If you have any questions, concerns, or requests about your data, please contact: info@sazani.org